Go Paperless: Moving from a Manual to Electronic Tracking System

Many medical instruments are reusable, which has made tracking them through the sterilization process very important. These instruments often require inspection, maintenance, and sterilization to ensure maximum patient safety. Some healthcare facilities still track their instruments with paper and pen, exposing them to human error, credibility, time-consuming recalls, and boxes of archives that need to be stored. However, these challenges can be solved by implementing an electronic tracking system, which offers hospital administrators better control over patient safety and peace of mind.

But what are the experiences of people who have transitioned from using the manual tracking system to the electronic tracking system?

On today’s episode of ConCensis, host Gabrielle Bejanaro speaks with Arlene Bush, Team Supervisor for the U.S. Department of Veteran Affairs, and Marlin Minnis, National Conversion Manager at Censis, to compare the pros and cons of using a manual tracking system versus an electronic tracking system.

The trio discussed:

  1. Challenges associated with using a paper tracking system
  2. The experience of transitioning to an electronic tracking system
  3. Experiences with using Censis solutions and advice to other facilities still using the manual paper tracking method

“A tracking system is so critical for the department, as it makes the job easier when there is a need to quantify things in terms of compliance. Previously, when we used paper tracking, it was pretty daunting. Another disadvantage is the ease of losing patient files. The electronic tracking system has more pros than the paper system in terms of accountability, tracking, service, and ease of quantifying data,” explained Arlene Bush.

“I did not really grasp how daunting paper instrument tracking was before I started electronic instrument tracking. The electronic tracking system gave us more credibility and accountability. Most times, especially as a manager, with the paper system, you can make a decision with little or no information, which can come back to hurt you. However, with the electronic data, you can actually see what is happening from the data entry and make informed decisions. Electronic instrument tracking allows the SPD team to be more proactive and less reactive,” explained Marlin Minnis,

Arlene Bush is the Team Supervisor for the US Department of Veteran Affairs. She attended SUNY Canton, where she studied Small Business Administration and Management, and Piedmont Virginia Community College, where she studied Liberal Arts and Sciences. She has been in the sterile processing field for over 20 years.

Marlin Minnis is the National Conversion Manager at Censis. He earned a Bachelor of Science in Healthcare Management from the University of Maryland Global Campus. Minnis has worked with the U.S. Army as a Surgical Technologist for over 10 years. In addition, he worked with Materials Management Microsystems as the Director of Implementation and National Sales Executive for over 13 years before going to Censis Technologies, where he has worked for over 4 years.

Follow us on social media for the latest updates in B2B!

Image

Latest

AI in content marketing
Generative AI in Content Marketing: Why Creativity & Authenticity Will Make it Work
July 11, 2024

Will 2024 be known as the year AI made waves in content marketing? It sure seems so, with recent AI-driven ads from Toys R Us and Under Armour generating significant buzz online. Not just this: Despite having no official ties to the brand, a mock Volvo ad created entirely by AI has also gone…

Read More
Hiring Made Human: Hiring When You’re a Start-Up
July 11, 2024

The challenges of hiring for a startup have become more pronounced these days than ever. With technological advancements and evolving market demands, startups must be agile and strategic in their hiring practices to ensure success. According to some studies, nearly 90 percent of startups fail, with a significant factor being the inability to attract…

Read More
Focus on the Customer
Fifth Inning – Focus on the Customer
July 11, 2024

In a compelling narrative by Jesse Cole, the Savannah Bananas, a baseball team known for its unconventional approach, has declared advertising dead. Cole emphatically asserts that while advertising may attract customers, it is the fan experience that fosters lasting loyalty. In a bold move, the Savannah Bananas have eliminated all forms of advertising at…

Read More
Dr. Mark Manera talks Trucking Industry
The Trucking Industry Needs a Fitness Overhaul to Jumpstart a Trucking Health Revolution
July 11, 2024

With the trucking industry seeing many changes that prioritize efficiency and productivity, the health of truck drivers has increasingly peaked as a critical concern. With life expectancies for truck drivers averaging 16 years less than the general population, there is an urgent need to address health issues within the industry. Recent initiatives, like the…

Read More